CIP Program Manager - Utilities
Incumbents manage the most complex and high dollar projects. Incumbents are responsible for turn key project management including securing funding, obtaining grants, fiscal management, planning, team coordination, public involvement, design and construction management, and planning, monitoring, and maintenance activities. Incumbents are responsible for supervising, directing, and evaluating the work of CIP staff.
- Examples of Duties
TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)
Supervise, plan, organize, and direct the activities of the department’s capital improvement program. Duties include prioritizing and assigning work, conducting performance evaluations, coaching and mentoring, ensuring staff is properly trained, ensuring that employees follow the Town’s and Department’s policies and procedures. Meet with staff to identify and resolve issues or problems.
Develop and maintain a current department CIP Program which includes at a minimum a list of all CIP projects to be completed in the next 5 years and the following for each project: Cost Estimates, Project Exhibits, Project Descriptions, Funding Sources, Stakeholders, Status, start dates, end dates, procurement methods, and other relevant items. Coordinate activities with team members, consulting engineers, architects, contractors, and/or other professional groups or individuals to facilitate project implementation, progress and completion.
Develop templates, organize and establish common practices among CIP project managers, recommends policies.
Writes staff reports for solicitation of Council approval, prepares presentations, and presents to Council on special projects.
Participates in the process of development, review, and approval of legal agreements.
Work with project managers in other departments and agencies to coordinate construction activities in a manner that is least disruptive to the community.
Develop solicitations and lead the process of selecting design consultants and contractors in accordance with Town procurement policies.
Develop contracts, special provisions, general conditions and is knowledgeable in contract structure and development.
9. Perform plan review, specification review for engineering designs, and identify or recommend appropriate revisions 10.
Schedule and lead the advertisement, bidding, and award of construction projects.
Lead the processes for acquisition of property, rights of way, and easements.
Monitor work in progress to ensure that procedures are followed and materials are used in conformance with applicable specifications; monitors quality, workmanship, and compliance with approved plans.
Lead staff, project meetings and public/stakeholder’s meetings; answer questions from residents and developers and perform problem resolution.
Prepare and submit reports to track and monitor projects.
15. Perform pay application approval. 16. Prepare punch list initiation; ensures completion of punch-list items; and verify all final documentation for project closeout. 17. Perform all work duties and activities in accordance with Town policies, procedures and safety practices. 18. Performs other duties of a similar nature or level.
- Typical Qualifications
Training and Experience (positions in this class typically require):
Bachelor’s Degree in engineering and licensure as a professional engineer in the State of Arizona or ability to obtain within 6 months); five years of progressively responsible project management experience and two years of supervisory experience or an equivalent combination of project management and supervisory experience sufficient to successfully perform the essential duties of the job such as those listed above. The ideal candidate will be a licensed professional engineer that has worked as a project manager for several years and has some supervisory experience. For Utility Services Department recruitments, ideal candidates will also have ADEQ water and wastewater operating certificates.
- Supplemental Information
Knowledge (position requirements at entry):
- Principles of Civil Engineering;
- Construction management;
- Water and Wastewater Utility Design and Construction (For Utility Services Department Recruitments)
- Engineering Design & Construction Standards (MAG, Town, ADOT, MCDOT)
- Advertising, bidding, and awarding procurement processes;
- Federal, state, and local regulations related to engineering projects;
- Use of standard office equipment including the computer and programs relevant to the performance of applicable duties and responsibilities;
- Customer service principles.
Skills (position requirements at entry):
- Organization and scheduling methods
- Problem solving and decision making;
- Able to write cohesive narratives
- Advanced comprehension of Mathematics
- Advanced experience with spreadsheets and computer software associated with
- Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.