Job Description

Overall Job Objective

Description

IMPORTANT INFORMATION
This recruitment will have an initial review of applications occurring on 8/9/21.  This recruitment may close at any time after 8/9/21 without notice.  

CLASS SUMMARY:
Incumbent is responsible for managing, directing and supervising the financial elements and CIP-related procurement functions of the Town’s Capital Improvement Plan (CIP).  This includes creating, monitoring and analyzing all revenue and expenditure forecasts, annual budget development, impact and capacity fee programs, budget to actual monitoring and reporting, and special projects as directed.  Incumbent reports directly to the CIP Department Director.

Examples of Duties

TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)

Plan, direct and coordinates all financial elements of the Town’s CIP.   Develop, in conjunction with department program managers, five-year CIPs for all of the Town’s infrastructure (transportation, public safety, general government, parks, water and wastewater).
       
Supervises CIP-related Procurement staff which may include organizing, prioritizing and assigning work, monitoring the status of work and reviewing completed work; assists staff with complex/problem situations; provides technical expertise; coordinates staff development, training activities, and ensures staff follow policies and procedures to maintain a healthy and safe work environment; makes hiring and termination decisions of assigned staff; processes employee concerns and problems, counsels, disciplines, and completes employee performance evaluations.   Participates in the appointment of budget personnel.

Communicate with Department Directors, Assistant Town Manager, Town Manager, Town Council, staff, other departments, attorneys, consultants, contractors, the public, outside agencies, and others as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.
 
Manage the Town impact and capacity fee programs.  This work includes acting as the liaison with the consultant and updating the fee calculations as necessary.

Develop and implement long and short term plans, goals, and objectives for the annual budget process; evaluate efficiency and effectiveness of operations, services, procedures, and use of resources; recommends and/or implement process modifications or improvements as needed to improve efficiencies.  
         
Prepare, review, approve, complete, process, or retain various forms, reports, correspondence, time sheets, personnel action forms, performance evaluations, invoices, budget reports, financial records, contracts, codes, ordinance, policies, procedures, manuals, reference materials, or other documentation.

Attend meetings, serve on committees, and make presentations as needed; prepare Council Summary reports as needed.
             
Participate, in conjunction with the user department, updates to master plans.
 
Performs other duties of a similar nature or level.

NOTE:  The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Typical Qualifications

Training and Experience (positions in this class typically require):

Bachelor’s Degree in Accounting, Finance, Economics or closely related field; Master’s Degree preferred; five years of professional-level experience in budget administration; budget administration experience related to CIP fiscal management preferred;  three years of progressively responsible supervisory experience and experience in overseeing CIP-related Procurement; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Supplemental Information

Knowledge (position requirements at entry):
Knowledge of: 

  • Budget and capital planning, project management and control techniques;
  • Applicable federal, state and local laws, rules, policies and procedures and applicable methods of compliance; generally accepted governmental accounting and budgeting principles, practices, and theory; 
  • General trends and current developments in public sector (governmental) capital budgeting including research methods and techniques;
  • Budget administration principles;
  • Management techniques and options to successfully motivate and supervise staff;
  • Personnel related laws, policies and procedures;
  • Customer service principles and practices;
  • Methods, policies, and procedures involved in purchasing a variety of materials, supplies, equipment, and services;
  • Contract negotiation and the awarding of contracts based on the best bid;
  • Public procurement processes, objectives, and business ethics.

Skills (position requirements at entry):
Skill in:
  • Evaluating and developing capital administration policies and procedures;
  • Evaluating and implementing the Governmental Finance Officers Association (GFOA) guidelines for budget and capital reporting;
  • Planning and managing the work of personnel through planning, organizing, prioritizing, assessing, motivating and evaluating performance objectively;
  • Planning, working and thinking conceptually, observing and evaluating trends, analyzing data, drawing logical conclusions and make sound decisions and recommendations;
  • Preparing and/or delegating components of the capital planning documents;
  • Following up through oral and written explanation regarding the contents of the Annual Budget Book to the public, bond buyers, department directors, other municipalities, and the GFOA;
  • Problem solving and decision making;
  • Computer software including word processing, spreadsheet and database applications;
  • Communication, interpersonal skills as applied to interaction with coworkers, direct reports, supervisor, bankers, financial consultants, auditors, and the general public, etc. sufficient to exchange or convey information and to receive work direction;
  • Supervising, monitoring and evaluating employees to include prioritizing and assigning work.

Application Instructions

A Town of Queen Creek electronic employment application is required for employment consideration. Obtain this by clicking on the link below or go to www.queencreek.org

Apply Online