Job Description

Overall Job Objective

Description

This position will primarily specialize in inventory and fixed assets.

The successful incumbent may also be responsible for performing routine financial and accounting duties including reconciliations, journal entries, financial statements, reports and general financial functions. The incumbent should have some understanding of GASB, GAAP and cost accounting rules and regulations.


DISTINGUISHING CHARACTERISTICS 

This is the entry level professional classification in the financial services job family.  This is the first professional level classification in a career progression in the financial services series. Demonstrates specific knowledge and follows established practices and processes. Work is designed to provide initial experience and training in an assignment requiring previous formal learning or equivalent training.  Work is performed under the supervision of a more senior professional.

Examples of Duties

The following are intended to describe core work functions of this classification.  While the level and broad nature of essential duties may not change, specific work tasks will vary over time depending on the Town’s needs.

 

  • Maintains and reconciles a variety of ledgers and accounts; assists in reviewing accounting transactions to ensure accuracy; corrects financial records as necessary.
  • Maintains fixed asset records; creates and monitors internal controls, procedures, and forms for the recording of fixed assets; assigns identifiers to fixed assets; records fixed asset acquisition and dispositions; balances the fixed asset records to the general ledger; calculates depreciation; disposes of fixed assets according to established policies and procedures; prepares related audit schedules.
  • Analyzes and researches expenditures and revenues for proper accounting codes and required reporting; prepares claims, invoices, reports and reimbursements to/from vendors and agencies.
  • Reconciles general ledger accounts, subsidiary ledgers, and other accounting records; prepares journal entries; researches accounting issues; recommends improvements to current processes.
  • Assists in the preparation of the Town’s Annual Comprehensive Financial Report (ACFR); interacts with external auditors.
  • Maintains policies and procedures for assigned responsibilities; plans, develops and trains personnel in job functions, processes and procedures. 
  • Reconciles the Town’s bank accounts including cash, investments, and bond proceeds.
  • Participates in the preparation of tax forms and filings as required.
  • Performs related work as assigned.

Typical Qualifications

Education and Experience:   

Bachelor’s Degree in Accounting, Finance, or a related field and two years journey level experience in accounting; experience with fixed asset programs preferred;   experience in governmental accounting preferred; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

KNOWLEDGE

  • Public sector accounting, budgeting and finance principles, practices and procedures;
  • Principles and practices related to accounts payable and receivables;
  • Generally Accepted Accounting Principles and GASB;
  • Financial statement preparation;
  • Statistical analysis methods;
  • Research methods and techniques;
  • Standard office equipment including the computer and programs relevant to the performance of applicable duties and responsibilities;
  • Applicable Federal, state and local laws, codes, ordinances, rules and regulations;
  • Customer service principles.

SKILLS

  • Conducting research and performing related analysis;
  • Summarizing detailed information;
  • Preparing financial forecasts and models;
  • Performing mathematical calculations;
  • Tabulating, recording, and balancing transactions;
  • Using computers and related software applications;
  • Providing customer service;
  • Operating standard office equipment;
  • Maintaining confidentiality and exercising good judgment in handling sensitive information;
  • Communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and other interested parties sufficient to exchange or convey information and to receive work direction.

Supplemental Information

OVERALL PHYSICAL STRENGTH DEMANDS:

Physical Strength for this classification is indicated below with an "X"
XSedentary: Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.
 Light: Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
 Medium: Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.
 Heavy: Exerting 50-100 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly.
 Very Heavy: Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly.


PHYSICAL DEMANDS:

CFORN
ContinuouslyFrequentlyOccasionallyRarelyNever
2/3 or more time1/3 to 2/3 of timeUp to 1/3 time< 1 hour per weekNever occurs

Note: This is intended as a description of the way the job is currently performed. It does not address the potential for accommodation.

Physical DemandBrief DescriptionCFORN
StandingCommunicating with co-workers, observing work site, observing work duties  X  
SittingDesk workX    
WalkingTo other departments/offices/office equipment  X  
LiftingSupplies, files   X 
CarryingSupplies, files   X 
Pushing/PullingFile draws, tables and chairs  X  
ReachingFor supplies, for files X   
HandlingPaperwork X   
Fine DexterityComputer keyboard, telephone pad, calculator, calibrating equipmentX    
KneelingFiling in lower drawers, retrieving items from lower shelves/ground   X 
CrouchingFiling in lower drawers, retrieving items from lower shelves/ground   X 
CrawlingUnder equipment    X
BendingFiling in lower drawers, retrieving items from lower shelves/ground    X
TwistingFrom computer to telephone, getting inside vehicles  X  
ClimbingStairs, step stool    X
BalancingOn step stool    X
VisionReading, computer screen, drivingX    
HearingCommunicating with co-workers and public and on telephone, listening to equipmentX    
TalkingCommunicating with co-workers and public and on telephoneX    
Foot ControlsDriving   X 
Other (Specify)      


MACHINES, TOOLS, EQUIPMENT, SOFTWARE AND HARDWARE:

Standard office equipment; vehicle

 

ENVIRONMENTAL FACTORS:

DWMSN
DailySeveral Times Per WeekSeveral Times Per MonthSeasonallyNever
Health & Safety FactorsDWMSNHealth & Safety FactorsDWMSN
Mechanical Hazards    XRespiratory Hazards    X
Chemical Hazards    XExtreme Temperatures    X
Electrical Hazards    XNoise and Vibration    X
Fire Hazards    XWetness/Humidity    X
Explosives    XPhysical Hazards    X
Communicable Diseases   X  
Physical Danger or Abuse    X 
Other (Specify Below      
 
 
 
 
















 

PROTECTIVE EQUIPMENT REQUIRED:

None

 

NON-PHYSICAL DEMANDS:

CFORN
ContinuouslyFrequentlyOccasionallyRarelyNever
2/3 or more time1/3 to 2/3 of timeUp to 1/3 time< 1 hour per weekNever occurs
Description of Non-Physical DemandsCFORN
Time Pressure  X  
Emergency Situation    X
Frequent Change of Tasks  X  
Irregular Work Schedule/Overtime  X  
Performing Multiple Tasks Simultaneously X   
Working Closely with Others as Part of a Team X   
Tedious or Exacting WorkX    
Noisy/Distracting Environment    X
Other (Specify Below)     

 
 











PRIMARY WORK LOCATION:

XOffice Environment
 Warehouse
 Shop
 Recreation/Neighborhood Center
 Vehicle
 Outdoors
 Combination of Office, Vehicle and Field
 Other (Specify Below)

Application Instructions

A Town of Queen Creek electronic employment application is required for employment consideration. Obtain this by clicking on the link below or go to www.queencreek.org

Apply Online